The intelligent layer between operations and the products they depend on
A modular, automation-first platform built on two decades of expertise, empowering leaders to automate, connect, and control physical inventory with confidence. From real-time visibility to seamless integrations.
One platform connecting all hardware
Instant Systems unifies smart coolers, cabinets, automated stores, and shelving into a single modular architecture. Every device speaks the same language, shares the same data layer, and scales with your operations.
Connected hardware
Smart coolers, cabinets, automated stores, and shelving: secure, sensor-driven devices that capture every inventory movement in real time at the edge.
Instant Cockpit software
The intelligent control layer. Real-time dashboards, automated alerts, and role-based access give operations teams clarity across every location and device.
Cloud & data backbone
A secure, cloud-based infrastructure where every transaction is logged, every change is audited, and every location syncs in real time, from one facility to hundreds.
Real-time visibility built for operations
Instant Systems software gives operations teams the clarity they need to manage inventory at scale, built for the people who run operations, not for consultants.
What the platform delivers
Every device runs on the same intelligent core, so these capabilities work consistently across your entire operation.
Real-time data capture
Know exactly what is in stock, where it is, and when it needs replenishment across every location instantly.
Automatic replenishment
Stock depletes, the system alerts, and your supply chain responds without manual orders or counts.
Computer vision & weight-cell
Sensor fusion of vision and precision weight-cells detects every pick and charges automatically.
Access control
Restrict who can access what, when, and where, with full audit trails and permission management.
Analytics & reporting
Every transaction feeds usage patterns and reporting, turning hardware into operational insight.
Remote diagnostics
Monitor device health and resolve issues remotely, before they ever affect uptime or service.
From the shelf to your systems
A continuous data flow that turns every physical movement into connected, actionable intelligence.
Capture
Sensors and weight-cells detect every pick, restock, and access event at the device.
Sync
Events stream to the cloud data backbone, logged and audited in real time.
Control
Instant Cockpit surfaces live dashboards, alerts, and reports for your teams.
Connect
Data flows on to your ERP, WMS, and finance systems through the integration layer.
Connect with the systems you already use
Instant Systems integrates with ERP, WMS, accounting, and procurement platforms via an API-first architecture. Prebuilt connectors accelerate deployment, while custom integrations fit your existing operational ecosystem.
Enterprise-grade security, by design
From Swedish hosting and privacy-first sensing to end-to-end encryption and global real-time sync, security, governance and reliability are built into every layer of the platform.
Swedish data residency
Self-hosted on dedicated infrastructure with local GPUs in secure Swedish data centres. Your data stays in the EU, with no external AI providers and no data sharing.
Privacy by design
In-store sensors track anonymous points on-device. No biometrics, no facial recognition, and image frames are processed then instantly discarded, never stored.
Authentication and permissions
Role-based access controls every action in Instant Cockpit. Sensitive data such as customer emails is obscured from operators and gated by permission level.
Complete data separation
Every customer runs in a fully isolated environment for maximum protection and data integrity, kept separate from all other operators.
Retention and control
Configurable retention with automatic deletion on schedule. You keep full control over your information at all times, from receipts to video.
GDPR compliant
Receipts, card tokens and video are stored securely and deleted on schedule. The platform is built to meet GDPR for unmanned and staffed operations alike.
Encrypted end-to-end
Data is encrypted in transit and at rest, meeting enterprise security standards throughout.
Full audit trail
Every transaction is logged and every inventory change is audited, continuously and automatically.
Global real-time sync
Every location syncs in real time, from one facility to hundreds, across continents.
Built to scale
Cloud infrastructure handles millions of inventory transactions without compromise.
Two decades of automation expertise
A platform trusted to run mission-critical inventory operations, day and night.
Years of automation expertise
Real-time monitoring & uptime
Unified platform for every device
Transactions logged & audited
See the platform in action
Watch how Instant Systems transforms operational visibility, control, and efficiency across your operation.